GenAI Governance and Recordkeeping Operationalisation

Deliverables:

1. AI Use-Case Register implemented in a tool you already have

   • simplest: SharePoint list / spreadsheet with controlled fields

   • better: SharePoint + lightweight workflow

   • includes required fields for ownership/accountability, scope, risk status, links to assessments/evidence (align to DTA’s emphasis on accountability + internal register). Digital Transformation Agency

2. Impact Assessment workflow that uses DTA’s structure (threshold → full assessment → approval → revalidation triggers)

   • you run one “real” assessment end-to-end with them, so it’s not theoretical. Digital.gov.au

3. Evidence pack structure (what artefacts must exist, where stored, naming conventions, version control)

4. Records management integration: rules for prompts/outputs, classification, retention/disposal mapping, and what must be captured as a record (based on NAA guidance that prompts/outputs/admin records exist and need managing). NAA

5. Procurement “AI-ready” pack for buyers: how to apply the procurement checklist steps + evidence required from vendors (impact assessment, privacy threshold assessment, recordkeeping expectations, etc.). buyict.gov.au+1

6. Internal governance operating model: roles, RACI, review cadence, revalidation triggers, escalation for medium/high inherent risk assessments. Digital.gov.au+1

7. Two training sessions (exec + practitioners) and a “playbook” staff can actually follow.